What to Include in a Daily Activity Report for Your Board
Visit counts, GPS proof, enforcement summary, incidents, and management notes — the DAR fields boards and PMs should expect every month.
DARs are your proof of service
A Daily Activity Report (DAR) summarizes what happened on your property during a reporting period. For boards, it's the difference between "we think patrol is working" and "here's the data."
Essential fields
Patrol completion
- Scheduled visits vs. completed visits
- Missed visits with reason (gate lockout, weather, etc.)
- GPS waypoint confirmation
Enforcement summary
- Warnings and citations by type
- Repeat plate numbers (if policy allows sharing with management)
- Tow actions authorized and completed
Incidents
- Trespass, disturbance, or property damage observations
- Whether law enforcement was called
- Management notification timestamp
Officer observations
- Maintenance issues (broken gate, lighting outage)
- Pool or amenity hour compliance
- Unknown vehicles or security concerns
Monthly board packet
Ask your vendor for a one-page executive summary plus portal access for detail. Boards shouldn't need to read 30 individual visit logs at meetings.
Sample deliverables
See examples of patrol logs and DAR format on our custom solution builder page — preview cards show what clients receive.
Hold vendors accountable
If reports are vague or visits aren't GPS-verified, you're paying for the idea of security instead of operational security.
Explore our reporting technology or contact dispatch for a portal demo.
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